In a dimly lit room, the shelves are filled with boxes and various busts.

PART-TIME ADMINISTRATIVE AND FINANCIAL ACCOUNTING CLERK (F/M/D)

 

FOR THE FOUNDATION Royal Porcelain Manufactory BERLIN

 

 

TYPE OF EMPLOYMENT: PART-TIME (20 HOURS / WEEK)
LOCATION: BERLIN

The Royal Porcelain Manufactory Berlin (KPM Berlin) is the oldest artisan business in Berlin still in production today. Since its foundation by Frederick the Great in 1763, the manufactory has stood for handmade luxury, style-defining design and enduring values. It has collected important treasures and relics of lasting value in its archive.

The Royal Porcelain Manufactory Berlin Foundation is dedicated to the preservation, promotion and further development of this historic, cultural heritage of the porcelain manufactory as a unique Berlin cultural asset.

The Administration and Financial Accounting Clerk position covers a wide range of organizational, administrative and support tasks to ensure the smooth running of an office.

WHAT YOU CAN EXPECT

  • An inspiring environment in a developing organization
  • Quick decision-making processes thanks to flat hierarchies and an open working atmosphere
  • Work in a small, motivated and committed team in which initiative and the contribution of your own ideas are encouraged
  • Very good transport links
  • Flexible working hours and working time account
  • Attractive discounts on KPM products
  • 30 days of vacation

THE TASKS INCLUDE IN PARTICULAR

Administrative tasks

  • General office organization (e.g. orders, mail processing, answering the phone)
  • Processing e-mails and correspondence
  • Creation and management of documents, logs and reports
  • Appointment management for supervisors and employees
  • Filing and document management

 

Financial accounting and budget management

  • Preparatory accounting
  • Payment transactions: monitoring of accounts, salaries, health insurance contributions and payments
  • Managing the cash register and preparing cash statements
  • Support in the preparation of budget plans and financial reports
  • Cooperation with the tax consultant or accounting department for the preparation of annual financial statements

 

Personnel administration

  • Maintenance of personnel files and administration of personnel documents
  • Support with the preparation of employment contracts, references and certificates
  • Monitoring vacation and sick leave
  • Contact person for employees in administrative personnel matters
  • Administration of payroll accounting (if necessary in cooperation with external service providers)

 

IT and office management

  • Management of office infrastructure and equipment (e.g. IT systems, software licenses, office supplies)
  • Coordination of maintenance work and IT support
  • Introduction and management of digital tools to increase efficiency

 

Communication and stakeholder support

  • Contact for internal and external partners
  • Maintenance of the contact database
  • Processing of donation receipts

THE FOLLOWING QUALITIES DISTINGUISH YOU


Professional qualifications

  • Commercial training: Ideally a completed apprenticeship in office management, administration or a similar commercial qualification
  • Knowledge of financial accounting: experience with preparatory accounting, payment transactions, cash management
  • Experience in human resources: Familiarity with administrative tasks in the HR area
  • Basic IT skills: Confident handling of MS Office

 

Social and personal skills

  • Organizational talent: High degree of structure and personal responsibility for the efficient processing of office organization, document management and scheduling
  • Strong communication skills: the ability to communicate clearly and in a service-oriented manner both internally and with external partners
  • Service orientation and customer friendliness: empathy and friendliness in dealing with employees and external stakeholders
  • Reliability and trustworthiness: conscientiousness in dealing with sensitive data and finances
  • Flexibility and problem-solving ability: ability to adapt to changing requirements and find solutions quickly

 

Supplementary properties

  • Independent working style and motivation: ability to work independently and take responsibility for your own tasks
  • Accuracy and detail orientation: Precise and accurate way of working, especially when processing accounting tasks and documentation
  • Discretion: Highest level of trustworthiness in dealing with confidential information and personnel matters

INTERESTED?

Get in touch with us - you can support our team with immediate effect. Please send your application with the usual documents to: carsten.schroeder@stiftung-kpm.de